Salary range $1,711,060 – $2,301,186 per annum

  • Reporting to the Assistant Accountant General – Banking Arrangement & Government Shareholding as well as the Director, Government Banking Relations the Senior Secretary is responsible for providing secretarial and clerical  assistance by conducting basic research, preparing reports, handling information requests, and performing functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Primary Duties:

  • Reads and analyses incoming memoranda, submissions and reports in order to determine their significance and plan their distribution.
  • Opens, sorts, and distributes incoming correspondence, including and email.
  • Answers the telephone, screens callers, and takes and relays messages.
  • Receives, greets and directs visitors.
  • Prepares responses to correspondence containing routine inquiries.
  • Arranges for the dispatch of outgoing mail.
  • Orders and manages office supplies for the office of the Assistant Accountant General Banking Arrangement & Government Shareholding as well as the Dir. Government Banking Relations.
  • Responds to requests, inquiries and complaints from staff, other departments, organizations and the general public; refers persons to the relevant authorities as deemed necessary, and follows through on the resolution of issues.
  • Prepares reports, memoranda, letters, and other documents, using word processing, spread sheet, database, and/or presentation software.
  • Maintains records management systems, including filing, retrieval, retention, storage, compilation, coding, updating and destruction of corporate documents, reports and other records.
  • Prepares agendas and makes arrangements for committee, and other meetings attended by the Assistant Accountant General Banking Arrangement & Government Shareholding as well as the Director, Government Banking Relations.
  • Assists in the organization of events and activities by scheduling rooms, issuing information, and coordinating speakers/participants.
  • Researches and analyses data and prepares draft reports on routine administrative matters or other informational materials required.
  • Prepares special and recurring divisional reports by gathering, compiling and typing data from various sources.
  • Coordinates the flow of paperwork, including periodic and special reports between the Assistant Accountant General, Banking Arrangement & Government Shareholding as well as the Dir. Government Banking Relations.
  • Attends meetings in order to record minutes.
  • Transcribes, compiles, and distributes minutes of meetings.
  • Sets up and oversees administrative policies and procedures for the offices of the Assistant Accountant General -Banking Arrangement & Government Shareholding as well as the Director, Government Banking Relations.
  • Assists in the smooth and efficient operation of the Division through the management of daily administrative operations.
  • Reviews administrative operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditure.
  • Establishes and implements systems for reporting of work done against stated and agreed work plans.
  • Establishes and maintains internal control processes.
  • Provides administrative support to AGD’s committee meetings
  • Any other related duty that may be assigned from time to time

Qualification and Experience

  • CXC or GCE O level English Language;
  • Administrative Management Certificate Level 2
  • Proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute

Required Competencies

  • Good Oral and Written Communication
  • Good Problem Solving and Analytical Skills
  • Good Customer Focus Skills
  • Results Focus
  • Integrity
  • Good knowledge and understanding of Accounting and Reporting Practices
  • Good knowledge of required Legislations, Policies and Procedures
  • Strong Leadership Skills
  • High Emotional Intelligence Skills
  • Strong Performance Management Skill

Applications accompanied by résumés should be submitted no later than, 31th January, 2025 to:

Director Human Resource Management & Development

Accountant General’s Department

21 Dominica Drive

Kingston 5

OR

Email: careers@treasury.gov.jm

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