| JOB GRADE: | PIDG/RIM 1 |
| POST NUMBER: | |
| DIVISION: | Corporate Services |
| REPORTS TO: | Director Procurement |
| MANAGES: | None |
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Employee’s Name
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Employee’s Signature Date
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Supervisor Date
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Head of Division Date
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Date Received in Date created/revised
Job Pupose
Under the general supervision of the Director Procurement, the Procurement Clerk is responsible for providing the necessary in the issuing of tenders and the pre/post Biding process
Performance Standards
- Bidding process in keeping with Procurement Regulations
- Tender documents issue in appropriate timeframe in keeping with Procurement Regulations
- An up to date filing system.
- Queries of customers/visitors/callers to the unit are received and referred/attended to in a timely manner using effective communication technique.
- Response to routine matters are prepared and dispatched in a timely manner.
Key Responsibilities
– Disseminate tender documents
– Represent PROCUREMENT UNIT at tender closing and opening exercises as recording clerk
– Seal tender boxes at stipulated deadlines
– Ensure Tenderers sign Bid Receipt register
– Prepare Purchase orders
Required Competencies
- Sound communication and interpersonal skills
- Good organisational skills
- Ability to take own initiative and be a self starter
- Ability to maintain confidentiality
- Competent in:-MS Excel, MS PowerPoint, MS Word and Report Writing.
- Good command of the English language
- High degree of integrity and diplomacy
Contacts
| (i) Within MDA | |
| Procurement Director | To receive guidance and provide information |
| Directors in other Sections of the Division, Heads of Division, managers and supervisors | To distribute minutes and memo’s etc., |
Special conditions associated with the job:
- Typical office environment, no adverse working conditions;
- Participation in retreats/meetings outside of normal working hours may be required from time to time;
Minimum Required Education and Experience
- 4 CXC’s including English Language and a numeric subject.
- At least 1 year(s) of working experience in the related field
This document is validated as an accurate and true description of the job as signified below:
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Employee Date
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Manager/Supervisor Date
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Head of Department/Division Date
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Date received in Human Resource Division Date Created/revised
